Four copyable overdue emails

First overdue reminder

Use when the due date has just passed and there is no known dispute.

Subject: Quick follow-up on invoice [number] Hi [name], I am following up on invoice [number] for [amount], which was due on [date]. I have attached the original invoice for reference. Could you confirm whether payment is scheduled, or let me know if you need anything from me? Payment details: [link or bank instructions] Thank you, [your name]

Ask for a payment date

Use after an unanswered reminder when you need a specific update.

Subject: Payment date for invoice [number] Hi [name], Invoice [number] for [amount], due on [date], is still showing as unpaid in my records. Could you confirm the date payment will be made? I have attached the invoice again. If approval or a purchase order is holding it up, please let me know who I should contact. Payment details: [link or bank instructions] Best, [your name]

Firm follow-up after repeated silence

Use after checking payment again. Mention consequences only if they were actually agreed.

Subject: Payment update required: invoice [number] Hi [name], I have not received payment or a response to my previous follow-ups about invoice [number] for [amount], due on [date]. Please arrange payment or confirm the payment date by [reasonable response date]. If there is a dispute or an administrative issue, please reply with the details so we can resolve it. The original invoice is attached. Payment details: [link or bank instructions] Regards, [your name]

Check an accounts payable blocker

Use when the client says the invoice is with another person or department.

Subject: Approval status for invoice [number] Hi [name], Could you help me confirm the approval status of invoice [number] for [amount], due on [date]? If accounts payable needs a purchase order, supplier details or a corrected invoice, please let me know what is missing and the best contact. Once it is ready for processing, could you confirm the expected payment date? I have attached the invoice for reference. Thank you, [your name]

Check payment and approval before escalating

Review your bank or payment provider and confirm the invoice reached the correct contact. An overdue balance can reflect a missing purchase order, approval delay or transfer reference, so ask what is blocking payment. Reattach the original invoice and keep the original due date visible.

Three days overdue

Keep the first note friendly. Assume the delay is administrative, restate the payment details, and invite the client to flag a problem.

Seven days overdue

Be more direct. Ask the client to confirm the payment date and keep the invoice number, amount, original due date, and payment link visible.

Fourteen days overdue

State that the invoice remains unpaid, request prompt settlement, and explain the next contractual step only if that step is real and already agreed.